Planning Long-Term Care with NY’s NHTD and TBI Waivers

Understanding NHTD and TBI Waivers

When considering planning long-term care with NYS NHTD and TBI waivers, it is essential to have a clear understanding of the NHTD (Nursing Home Transition and Diversion) and TBI (Traumatic Brain Injury) programs, as well as the eligibility criteria and process involved.

Introduction to NHTD and TBI Programs

The NHTD program in New York State is aimed at assisting Medicaid-eligible seniors and individuals with physical disabilities in receiving comprehensive services while residing in a community-based setting. This program focuses on promoting personal empowerment, independence, community inclusion, self-reliance, and engagement in meaningful activities. On the other hand, the TBI program caters specifically to individuals with Traumatic Brain Injury, offering individualized service plans reviewed every six months to ensure the health and welfare of the participant and the provision of necessary services.

Eligibility Criteria and Process

Eligibility for the Traumatic Brain Injury (TBI) Waiver is determined through a structured process involving education about the waiver program by the Regional Resource Development Specialist (RRDS), selection of a service coordinator, approval of service plans, and the establishment of eligibility based on compiled documentation. The service plan details the individual's interests, strengths, and goals, outlining a personalized approach to their care and support.

The Regional Resource Development Specialist (RRDS) plays a pivotal role in guiding individuals through the TBI waiver program, providing education about the program, assisting in selecting a service coordinator, and reviewing and approving all service plans. The service coordinator collaborates with the individual to compile the essential documentation required for eligibility and works together to craft a Service Plan that reflects the individual's aspirations, strengths, and objectives. The RRDS periodically reviews the individual's Service Plan every six months, ensuring their overall well-being and the provision of necessary services.

Understanding the eligibility criteria and process for the NHTD and TBI programs is crucial for individuals seeking long-term care options in New York State. By comprehending the intricacies of these waiver programs, individuals can make informed decisions about their care and services, leading to enhanced quality of life and support tailored to their specific needs and circumstances.

The NHTD Program in New York

When considering planning long-term care with NY's NHTD and TBI waivers, understanding the specifics of the NHTD program in New York is essential. This section delves into the purpose, objectives, services offered, and the emphasis on participant autonomy within the NHTD program.

Purpose and Objectives

The NHTD waiver services in New York are designed to be person-centered, focusing on the individual's unique strengths, needs, choices, and goals. The program aims to empower participants by emphasizing personal autonomy, independence, community inclusion, self-reliance, and engagement in meaningful activities. Participant satisfaction serves as a vital indicator of the program's effectiveness, ensuring that the services provided align with the participant's preferences and promote their overall well-being.

The NHTD program operates under the authority of section 1915(c) of the Social Security Act, allowing states to offer home and community-based services to individuals who would otherwise require institutional care funded by Medicaid. New York received approval from the Centers for Medicare and Medicaid Services (CMS) to implement the NHTD waiver services in 2007, enabling individuals to access necessary supports to live safely and independently within the community [3].

Services Offered and Participant Autonomy

Participants enrolled in the NHTD program have the freedom to select the services they wish to receive, choose their service providers, and set their desired outcomes. This emphasis on individual choice and autonomy allows participants to tailor their care plans based on their specific needs and preferences. The program is structured to support participants in making informed decisions about their care, promoting self-reliance, community integration, and engagement in activities that hold personal significance.

To apply for the NHTD program, individuals can initiate the process by speaking with a discharge planner if they are currently residing in a nursing home. For those living in the community, reaching out to the Regional Resource Development Center (RRDC) is the first step in commencing the application process. Following an intake meeting, an Initial Service Plan (ISP) is collaboratively developed with a Service Coordinator to identify the necessary services and supports to facilitate the participant's well-being in the community [3].

Understanding the purpose, objectives, and participant-focused approach of the NHTD program in New York is crucial for individuals seeking long-term care options that prioritize individual empowerment, independence, and community inclusion. By embracing participant autonomy and tailoring services to meet individual needs, the NHTD program aims to enhance the quality of life for participants while supporting their overall well-being and independence.

The TBI Program in New York

The Traumatic Brain Injury (TBI) Program in New York State is designed to provide specialized services and support to individuals dealing with traumatic brain injuries. This program is tailored to address the unique needs and challenges faced by individuals with TBI, focusing on personalized care and assistance.

Focus on Traumatic Brain Injury

The TBI Program in New York State is dedicated to catering specifically to individuals who have experienced traumatic brain injuries. These injuries can have a lasting impact on a person's cognitive and physical abilities, requiring specialized care and interventions tailored to their specific needs. The program aims to improve the quality of life for TBI survivors by addressing their individual challenges and providing comprehensive support services.

An individual's eligibility for the TBI Waiver is determined through a thorough process that involves education about the program by the Regional Resource Development Specialist (RRDS), selection of a service coordinator, approval of service plans, and verification of eligibility based on compiled documentation [2]. The service plan outlines the interests, strengths, and goals of the individual, ensuring a personalized approach to care.

Individualized Service Plans and Review Process

One of the key components of the TBI Program is the development of individualized service plans that are reviewed every six months. These service plans are crucial as they describe the participant's interests, strengths, and goals, outlining the specific services and support they require. The service coordinator works closely with the individual to compile the necessary documentation for eligibility and to develop a comprehensive service plan that addresses their unique needs.

The Regional Resource Development Specialist (RRDS) plays a pivotal role in the TBI Program by educating participants about the waiver program, assisting in the selection of a service coordinator, and approving all service plans. The RRDS also conducts regular reviews of the individual's service plan to ensure that their health and welfare are safeguarded, and that they are receiving the necessary services and support. This review process ensures that the participant's evolving needs are met and that the care provided remains appropriate and effective.

By focusing on individualized service plans and a structured review process, the TBI Program in New York State aims to promote the well-being and recovery of individuals with traumatic brain injuries, ensuring that they receive the specialized care and support they need to thrive.

Application Process for NHTD Program

When considering planning long-term care with NYS NHTD and TBI waivers, understanding the application process is vital to access the necessary services and support. The application process for the NHTD program consists of two main stages: referral and intake, followed by the development of an Initial Service Plan (ISP).

Referral and Intake

To commence the journey towards participating in the NHTD program, individuals have several pathways based on their current living situation. Those currently residing in nursing homes can initiate the process by speaking with a discharge planner. For individuals living in the community, reaching out directly to the Regional Resource Development Center (RRDC) is the initial step to kickstart the application process.

The referral and intake stage involves an assessment of the individual's eligibility for the program. This evaluation aims to determine the individual's need for long-term care services and support. Following the intake process, an initial meeting is scheduled where an assessment is conducted to identify the participant's requirements for community living.

Initial Service Plan (ISP) Development

After the intake assessment, the next crucial step in the application process is the development of the Initial Service Plan (ISP). This plan is crafted in collaboration with a Service Coordinator, considering the individual's specific needs and goals. The ISP outlines the services and supports required to facilitate the participant's transition into community living.

The ISP serves as a roadmap for the participant's care and outlines the interventions, supports, and services that will contribute to their well-being in the community. The Service Coordinator works closely with the individual to tailor the plan to their unique circumstances, ensuring that the services provided align with their preferences and requirements.

It is imperative that the ISP accurately captures the participant's needs and goals, as it forms the foundation for the services and supports they will receive through the NHTD program. By actively engaging in the development of the ISP, participants can shape their long-term care plan to enhance their quality of life and promote independence. For more information on eligibility criteria and the services covered by NYS NHTD and TBI waivers, refer to eligibility for NYS NHTD and TBI waivers explained.

NHTD and TBI Housing Programs

When it comes to long-term care planning with New York's NHTD and TBI waivers, understanding the NHTD and TBI Housing Programs is crucial. These programs serve as rental subsidy programs for Medicaid recipients who are actively participating in the TBI or NHTD 1915(c) Home and Community-Based Services waiver programs.

Rental Subsidy Programs Overview

The TBI/NHTD Housing Programs function as a safety net for individuals in need of housing assistance within the context of the waiver programs. The subsidies provided are considered a last resort and are contingent upon annual appropriations from the New York State Legislature. All subsidies undergo an annual review and approval process aligned with the state budget cycle to ensure continued support for eligible participants.

Eligibility and Financial Requirements

To be eligible for the TBI/NHTD Housing Program, individuals must be Medicaid recipients actively engaged in the TBI or NHTD waiver programs. The housing assistance offered through these programs is designed to support participants within fair market rates, serving as a critical resource of last resort after all other potential funding sources have been considered.

Expenses not covered by the NHTD/TBI Housing Program in New York include those related to home ownership, high rental costs, mortgage obligations, and luxury amenities such as extra rooms, maintenance expenses, membership fees, and parking costs. The rental unit's price must align with the Fair Market Rent (FMR) guidelines set by HUD to qualify for program assistance.

By incorporating the NHTD and TBI Housing Programs into the long-term care planning process, individuals can access essential housing support that complements the services offered through the respective waiver programs. This integrated approach ensures that eligible participants receive comprehensive care while maintaining stable and affordable housing arrangements in alignment with their unique needs and circumstances.

Transition to Managed Care

As part of the long-term care planning process in New York, the management transition plan aims to shift participants from the NHTD and TBI waiver programs to managed care plans. This transition ensures continuity of care for individuals while also providing provider rate protection. The target date for this transition was set for January 1, 2018, with the rate protection extending through April 1, 2020.

Managing Transition for Continuity

The Transition to Managed Care Workgroup Meeting on August 24, 2015, discussed crucial aspects of transitioning individuals from NHTD/TBI Waivers to managed care plans within New York's Medicaid Redesign Team initiative. The process involves implementing a structured approach outlined in the Draft NHTD/TBI Transition Timeline. This timeline delineates the progression and key steps in transitioning individuals, ensuring a seamless shift to managed care for long-term care planning [5].

Available Managed Care Plans

During the aforementioned presentation on August 24, 2015, various managed care plans were discussed as options for individuals moving from NHTD/TBI Waivers to managed care in New York State. Some of the available managed care plans include:

• Managed Long-Term Care (MLTC)
• Managed AIDS Program (MAP)
• Program of All-Inclusive Care for the Elderly (PACE)
• Fully Integrated Duals Advantage (FIDA)
• Mainstream Managed Care

These diverse managed care options offer individuals transitioning from NHTD/TBI Waivers various choices to ensure continued access to essential care and services within the New York State Medicaid Managed Care system. By incorporating these plans into the long-term care planning process, individuals can benefit from comprehensive care coordination and support tailored to their specific needs.

Participant Support and Advocacy

When navigating the complexities of long-term care planning through the New York State Department of Health's NHTD and TBI Waivers, individuals can access vital support and advocacy services to ensure a smooth transition and quality care. Two key components of participant support and advocacy within these programs are the ICAN service description and ongoing assistance and advocacy.

ICAN Service Description

The Independent Consumer Advocacy Network (ICAN) service, established to assist participants enrolled in the NHTD/TBI Waivers, plays a crucial role in providing advocacy and support throughout the care planning process. This service, highlighted by the New York State Department of Health, is dedicated to protecting the rights and interests of individuals within these waiver programs. ICAN serves as a participant ombudsman, ensuring that enrollees receive the necessary guidance, information, and advocacy to make informed decisions regarding their long-term care needs.

With the goal of empowering participants and safeguarding their well-being, ICAN facilitates open communication, addresses concerns, and helps navigate any challenges that may arise during the planning and implementation of long-term care services. By placing a strong emphasis on participant advocacy, ICAN contributes to enhancing the quality of care and ensuring that individuals' preferences and choices are respected throughout the care continuum.

Ongoing Assistance and Advocacy

In addition to the dedicated support provided by ICAN, participants in the NHTD program experience an environment where they have the autonomy to shape their care journey. As highlighted by the New York State Department of Health, participants are empowered to choose the services they require, select service providers, and define the outcomes they wish to achieve. This emphasis on individual empowerment, independence, and community integration underscores the core values of the NHTD program.

The ongoing assistance and advocacy encompass a range of activities aimed at enhancing the quality of life for participants, as illustrated by the focus on individual satisfaction as a key metric of success. By fostering self-reliance, encouraging meaningful activities, and promoting community inclusion, participants receive comprehensive support that aligns with their goals and aspirations. Furthermore, the availability of ICAN and other advocacy channels ensures that participants have the resources they need to navigate the various aspects of long-term care planning with confidence and assurance.

By leveraging the ICAN service and ongoing assistance and advocacy initiatives within the NHTD and TBI Waivers, participants in New York can embark on their long-term care journey with a strong support system and dedicated advocacy to guide them every step of the way. The commitment to participant empowerment, autonomy, and quality care underscores the unwavering dedication of these programs to meeting the diverse needs of individuals seeking long-term care solutions.

Navigating NHTD Services

When it comes to planning long-term care with NYS NHTD and TBI waivers, understanding the application process and the authorization steps is crucial for individuals seeking support. This section will delve into the application procedure and the involvement of the Regional Resource Development Center (RRDC), as well as the program authorization and approval process.

Application Procedure and RRDC Involvement

Applying for participation in the NHTD program involves different steps based on an individual's current living situation. For those residing in nursing homes, initiating the process can be done by speaking with a discharge planner. On the other hand, individuals living in the community should reach out directly to the RRDC to begin the application process. The RRDC plays a pivotal role in assisting individuals throughout the application and enrollment stages. They provide guidance, conduct assessments, and support applicants in navigating the array of services available under the NHTD and TBI waivers.

Once the initial contact is made, an intake meeting is scheduled to evaluate the individual's needs and determine their eligibility for the program. Following the intake meeting, an initial Service Plan (ISP) is developed in collaboration with a Service Coordinator. The ISP outlines the necessary services and supports required to ensure the participant's well-being and successful transition to community living. This personalized plan aims to address the unique needs of each individual, promoting their independence and enhancing their quality of life.

Program Authorization and Approval Process

The NHTD waiver program, authorized under section 1915(c) of the Social Security Act, empowers states to offer home and community-based services to individuals who would otherwise require institutional care reimbursed by Medicaid. New York obtained approval from the Centers for Medicare and Medicaid Services (CMS) to provide NHTD waiver services in 2007. This authorization marked a significant milestone in expanding access to essential long-term care services for eligible New York residents in need of support outside of nursing home settings.

The program authorization and approval process involves a thorough review to ensure that participants meet the eligibility criteria and that the services provided align with their individualized service plans. The approval process is designed to guarantee that participants receive the necessary support to transition successfully to community living while maintaining their health and well-being. The collaboration among participants, service coordinators, RRDC staff, and program administrators is essential in navigating this process effectively and ensuring that participants receive the care and services they require for long-term success.

By understanding the application process and the steps involved in program authorization, individuals can make informed decisions about their long-term care options under the NHTD and TBI waivers. The supportive framework provided by the RRDC and program administrators facilitates a smooth transition to community living, enabling participants to access vital services and supports tailored to their unique needs and preferences.

References

[1]: https://www.regencyhcs.com/blog/comparing-nys-nhtd-and-tbi-waivers

[2]: https://www.health.ny.gov/health_care/medicaid/program/longterm/tbi.htm

[3]: https://www.health.ny.gov/facilities/longtermcare/nhtd/

[4]: https://www.regencyhcs.com/blog/how-to-apply-for-nys-nhtd-and-tbi-waivers

[5]: https://www.health.ny.gov/healthcare/medicaid/redesign‍